Terms and Conditions
Reservations and Payments: A deposit of $300.00 per person along with a completed and signed application must be submitted with the reservation to confirm the trip. In order to make sure you are onboard, your deposit must be received by January 11, 2014. Registration and Final payment is due on or before February 12, 2014. For registrations submitted 60 days or less prior to departure, space will be on request and is subject to availability of hotels and full payment is required. An early registration assures you of your place on the tour. Therefore, we highly recommend that you submit your registration deposit as early as possible.
Cancellations and Refunds: 90 or more days prior to departure the cancellation fee is $100 per person; 89 – 60 days prior to departure the cancellation fee is $300 per person; 60 days or less prior to departure the reservation is 100% non-refundable. These fees are in addition to any penalties imposed by airlines, hotels, or cruise ships. RMC highly recommends trip interruption/trip cancellation insurance. See Insurance Protection Plan below.
Credit card payment: RMC accepts American Express, MasterCard, Visa and Discover.via PayPal
Tour Pricing: RMC offers a 5% discount on the published Tour Price if ALL payments are made by check or money order. This discount will be listed as a credit on your final statement. Quoted prices are based on the Tour origination locations indicated the tour itinerary page and registration form. The advertised cost for each tour is based on an established minimum level of participation. Should the group for any tour fall below this number, each traveler MAY be assessed a surcharge. IF this is enacted, the surcharge amount is dependent upon the final number of persons traveling in the group. RMC makes every effort not to have to enact a surcharge, but if we do, we keep it as small as possible. If assessed a surcharge, you will be notified of the amount at least three weeks before the departure date. Payment is due upon notification, and must be received in our NY office 14 days before the tour departure date in order for your final tour documents to be mailed out in a timely manner. If the payment arrives later and necessitates that RMC mail your documents with expedited service, you will be responsible to pay for these costs. Should the trip fail to achieve minimum participation, RMC reserves the right to cancel the tour, and RMC will refund in full any payments received.
Required Tour Documents: A valid passport must be held by each passenger. Applicable visas or visa information for countries other than the United States or Canada will be provided as required. In countries where an entrance visa is required and RMC is procuring that visa, the cost of the visa will be assessed to the passenger. Otherwise the passenger will be given information about how to obtain the visa at their own expense.
Revisions and/or Changes to pre or post-tour individual arrangements booked for passenger by RMC: There will be a $100 nonrefundable deposit per person to initiate the itinerary. If the itinerary is accepted by the passenger, this will be applied toward the final cost. No research will be done until the deposit has been received. Once accepted, there will be a charge of $20 for each additional email, phone call or fax to change the itinerary. This charge is over and above any charges imposed by airlines, hotels and/or ground operators.
Accommodations: Based on twin-bedded rooms (with bath or shower as indicated. You are assigned accommodations as the guest of the facility selected. The tour operator reserves the right to substitute hotels of similar category.
Meals: Meals will be provided as per the final trip itinerary. Any foods or beverages not included in the program and purchased by you will be at additional cost. Tour price includes only foods and beverages that are provided to the entire group.
Sight-seeing: As specified in itinerary. Entrance fees are included. Note: In some cases, to maximize sites to be visited, RMC will combine your tour group with a standard sightseeing tour. This is done on rare occasions so as to enhance the tour program.
Land transportation: As specified, by modern air-conditioned (where required) cars and/or minivans.
Air: All airline tickets are subject to each carrier’s Terms and Conditions as to passage and cancellation fees. Tours are sold in conjunction with the services of these approved carriers.
Fuel Surcharges: With oil prices approaching record levels, airlines are beginning to charge fuel surcharges. Any fuel surcharges imposed by the carriers we use, after tours have been priced, will need to be passed on to the passenger. You will be advised of the surcharge by invoice; payment is due upon notification, and must be received in our NY office 14 days before the tour departure date in order for your final tour documents to be mailed out in a timely manner. If the payment arrives later and necessitates that RMC mail your documents with expedited service, you will be responsible to pay for these costs.
Local Hosts and guides: Listed local Hosts and guides are subject to availability and will be hosting your itinerary wherever possible. However, due to scheduling, there may be some times when the featured local Host or guide is not available. If this occurs, RMC will provide a comparable and experienced substitute.
Shortfall Surcharges: Prices are based on a minimum of 16 participants (not including Hosts and speakers). Should there be fewer participants a shortfall surcharge as follows: From 10 to 15 participants: $180 ($200) via credit card per person
Not Included: Items of a personal nature such as laundry, drinks and telephone calls, as well as any item that is not specifically detailed in the brochure or final trip itinerary.
Consumer Disclosure Notice: RMC and/or their agents act only in capacity as agents for the passenger in all matters connected with hotel accommodations, sight-seeing tours and transportation, whether by air, rail, bus, motorcar, boat or any other means and as agent holds itself free of responsibility for any damage occasioned by any cause. RMC and or its agents will not be responsible for any damages, expenses or inconveniences caused by late departures or change of schedule, strikes or to their conditions, nor will be responsible for loss or damage to baggage or any of the passenger’s belongings. All prices quoted are correct at time of brochure printing, include the cost of operation of the tours, and are subject to currency and airfare changes. RMC its parent corporation and affiliates, officers, employees, servants and agents shall not be responsible for personal injury, death or property damage as a result of force majeure or for any other losses or damages incurred by any person or tour participants caused by any delay or change of itinerary or arising out of any act, including, but not limited to, any act of negligence, any person acting for or on behalf of RMC for transportation, accommodation or sight-seeing provider or any other person or entity rendering any of these services or accommodations being offered in connection with these tours. Any dispute arising out of these tours, must be submitted in writing within 30 days of the completion of the tour and will be settled by arbitration within the City of New York. Valid 12/1/13 – 6/15/14.
Insurance Protection Plan: We strongly recommend TRAVEL INSURANCE to protect against cancellation fees and additional travel expenses that may incur before, after or during the trip. With your reservation confirmation, RMC will send complete details on its insurance program.